Hodge Foundation Grants Administrator – EXPIRED

An attractive opportunity to join one of the leading grant-making charities in Wales, working in a small team, including the trustees, and engaging with some of the major third-sector organisations in South Wales and beyond.

The role can be very flexible for the right person, full-time in a hybrid combination of office and home working.

The successful person will be an integral part of a small team at the Hodge Foundation and will maintain systems-based records to ensure the smooth and efficient administration function of the lifecycle of our grant process.

The Hodge Foundation owns 79% of a group of businesses which are primarily engaged in financial services and property.  The principal business is Hodge Bank.

The Hodge Foundation is an exclusively grant making charity and does not raise funds from the public.  It is a well-established, family run charity that awards grants to UK registered or exempt charities for the purpose of furthering objectives in the UK or overseas.  The Foundation’s aim is to support projects that have effective solutions to helping those most in need.

For over 50 years, Hodge has shared the same simple mission: to really make a positive difference for our customers and communities. This ethos is in our DNA, and the thing that sets us up to succeed with that mission is our people. We are so proud to have exceptional colleagues at Hodge, and we look to develop and invest in our people through their careers. Hodge is at its best when we enable our people to be their best!

Key Skills/Responsibilities will include:

• The Foundation is a small team; you should be a fast learner and be able to demonstrate you can work efficiently on your own, prioritizing many tasks at once and organising your own daily workload effectively.
• Working with sensitive material relating to grant applications and enquiries, acting in a professional and confidential manner at all times with discretion and integrity.
• Maintaining systems-based records accurately to ensure smooth and efficient running of the entire lifecycle of grants in a timely manner, using the Microsoft Dynamics 365 CRM system.
• Skilful writing is needed to create effective announcements and updates for the group Intranet or the Foundation’s website as well as drafting correspondence.
• You should be highly competent in minute taking.
• Be able to communicate articulately with internal and external service providers.
• Booking meeting rooms, travel arrangements and greeting visitors.
• You may be required to attend events on behalf of the trustees.
• Overseeing, owning and updating the Foundation’s procedures.
• Having good overall IT skills. Knowledge of Microsoft Dynamics 365 is desirable. An excellent knowledge of Microsoft applications is essential: Outlook, Word, Excel and SharePoint.  Experience of Word Press would be preferable.
• Undertaking any other duties as and when required.

What we need from you:

• Confidentiality, discretion and integrity.
• Be a fast learner.
• Work efficiently on your own, prioritizing many tasks at once.
• Highly organised with attention to detail and accuracy.
• Experience in a similar administration-based role is essential.
• A professional and courteous manner.
• Excellent written and verbal communication skills.
• Knowledge of Microsoft Dynamics 365 would be desirable.
• IT literate, with an excellent knowledge of Microsoft Office including Outlook, Word, Excel, Teams and SharePoint.
• WordPress skills would be preferable.

In return we offer:

• Based in Cardiff City Centre or remotely operating in a flexible Hybrid workspace.
• Company pension contribution up to 15%.
• 28 days Holiday with the option to buy more.
• Private medical insurance.
• Permanent health (Income protection) insurance.
• Generous, personalised benefits package.
• Extensive learning and development programme.
• Subsidised Gym Membership.
• 4 days on top of annual leave for community and charity work.
• Flexible working options.

Please be aware that should we pursue your application, all our Financial Services employees will be expected to complete background checks to assess suitability for employment, these include; a criminal record, identity, sanctions, adverse finance, fraud prevention and reference checks to comply with our regulatory requirements.

Hodge is an advocate of being an equal opportunities employer.  We believe in promoting equality and diversity which is central to our lives today. We welcome applications from all sections of the community and recognises the value a diverse workforce brings to an organisation.

ESG and sustainability are at the heart of everything we do and serves as a reminder of the responsibility we have to our stakeholders, customers, colleagues and the communities we operate in to use our position wisely. We’re currently exploring different certifications available and have done an initial review of how we think we’d fare, as we see this as a real opportunity for Hodge given our social purpose.