Executive Assistant

Executive Assistant

Hodge are a financial services business focused on the retail savings, commercial lending and specialist residential mortgage markets.  Working at Hodge is about making a difference. That starts with our purpose: we make life better for customers and society in the moments that matter.

For over 50 years, we’ve shared the same simple mission: to really make a positive difference for our customers and communities. This ethos is in our DNA, as we are 79% owned by a charity, the Hodge Foundation.

The thing that sets us up to succeed with that mission is our people. We are so proud to have exceptional colleagues at Hodge, and we look to develop and invest in our people through their careers. Hodge is at its best when we enable our people to be their best!

The Executive Assistant will provide proactive executive support to the Retail Managing Director, Chief People Officer, Chief Risk Officer and Chief Information Officer, working closely with the executive support function to ensure the governance framework at Hodge is maintained to a high level.

Key responsibilities will include:

• Organise the executive diaries. Arranging meetings both internally and externally.
• Booking transport and accommodation where necessary.
• Manage the PRA/FCA inbox. Ensuring all requests are dealt with in a timely manner and maintain logs for audit purpose.
• Prepare Board reports when required.
• Organise events i.e., strategy away days
• Support the Cosec team in collating information requests from internal and external sources i.e., external audit, PRA documents.
• Maintain an up-to-date knowledge of regulatory and legislative information related to division (e.g., PRA/FCA rules, Data Protection, Money Laundering, etc.), as advised by line management.
• Organise and follow up on monthly Board
• Collate, distribute and follow up actions arising from Executive committees and Board Meetings as necessary.

What we need from you:

• Extensive experience in a role supporting management or executive level individuals
• Strong diary management and planning experience
• Minute taking skills, ideally in a executive team meeting environment
• Proficient in Word, Excel and Powerpoint
• Robust organisation and prioritisation skills
• Strong leadership and influencing skills
• Excellent verbal and written communication
• Excellent communication and influencing skills.
• Self-motivated and works on own initiative.
• Analytical and methodical thinking
• Attention to detail with excellent literacy and good numerical skills.

In return we offer:

• Based in Cardiff City Centre or remote operating in a highly flexible Hybrid workspace.
• Private Medical & Health Insurance
• 28 days Holiday with the option to buy more.
• Subsidised Gym Membership.
• Extensive learning and development programme
• Generous, personalised benefits package
• Company pension contribution up to 15%
• 4 days on top of annual leave for community and charity work
• Flexible working options

Please be aware that should we pursue your application, all our Financial Services employees will be expected to complete background checks to assess suitability for employment, these include; a criminal record, identity, sanctions, adverse finance, fraud prevention and reference checks to comply with our regulatory requirements.

Hodge is an advocate of being an equal opportunities employer, We believe in promoting equality and diversity which is central to our lives today. We welcome applications from all sections of the community and recognises the value a diverse workforce brings to an organisation.

ESG and sustainability are at the heart of everything we do and serves as a reminder of the responsibility we have to our stakeholders, customers, colleagues and the communities we operate in to use our position wisely. We’re currently exploring different certifications available and have done an initial review of how we think we’d fare, as we see this as a real opportunity for Hodge given our social purpose.